CUBO

1. Definitions

• Agreement means, collectively, these Terms & Conditions and the attached Membership Form.
• Authorised Person means an individual authorised to legally bind you.
• Business Days are all weekdays, except local bank/government holidays.
• Business Hours are generally 08:30 to 17:00 on Business Days.
• Communal Space means the communal areas located at the Main Premises.
• Cubo, we or us means the Cubo entity you are contracting with.
• Designated Desk means a desk in respect of which you have use to the exclusion of other Cubo members.
• Hot Desk means a shared desk facility.
• Individual Office means an individual office assigned to a Member Company as detailed in the Membership Form.
• Initial Term means the period commencing on the Start Date and ending on the End Date as specified in the Membership Form.
• Main Premises means the Premises in which the Office Space is located.
• Maximum Capacity means the maximum number of Memberships detailed within the Membership Form.
• Member means each person you authorise to receive the Service.
• Member Company or you means the company, entity, or individual entering into this Agreement.
• Membership Fee means the fee charged on a monthly basis for the Services.
• Office Space means the actual office workspace assigned to you (Individual Office, Designated Desk, Hot Desk, or combination thereof).
• Premises means the property in which Cubo offers the Services to you.

2. Services

2.1 Cubo shall supply the following Services in accordance with this Agreement:

• Exclusive access to and use of the Office Space (other than Communal Space or Hot Desk)
• Regular maintenance of the Office Space
• Furnishings for the Office Space of the quality typically required for similar office space
• Access to and use of the Cubo Member Network
• Access to and use of the shared Internet connection
• Use of printers, copiers and/or scanners within the Communal Space
• Use of meeting rooms during Business Hours, subject to availability and prior reservation
• Heat and air-conditioning during Business Hours
• Electricity for reasonably acceptable office use
• Use of kitchens and beverages made available to members
• Acceptance of mail and deliveries during Business Hours
• Opportunity to participate in Members only events and promotions

2.2 Subject to availability, additional services may be available for an additional fee, including car parking, telephone services, and other IT services.

2.3 We reserve the right to access your Office Space without prior notice for health and safety or emergency purposes, and to alter or relocate your Office Space after at least 20 Business Days' notice.

3. Rules, Obligations and Responsibilities

3.1 You acknowledge and agree that:

• Keys, key cards and other access items remain our property. Replacement fees apply if lost, stolen or destroyed.
• You shall promptly notify us of any change to contact and/or payment information.
• We will provide notice of changes to Services or fees via email. It is your responsibility to read such emails.
• For security reasons, we may take CCTV recordings of certain areas within the Premises.
• All Members must be at least 16 years old.
• Common spaces are for temporary use, not continuous everyday work.
• You will be responsible for any damage to the Office Space other than normal wear and tear.
• No structural or non-structural alterations may be made without prior approval.
• Your electronic equipment must be kept up-to-date and clean of malware.

3.2 A Member shall not:

• Perform any disruptive or dangerous activity
• Use Services for illegal or offensive activities
• Misrepresent themselves to the Cubo community
• Take or copy information or intellectual property belonging to other member companies
• Use Cubo intellectual property without prior written consent
• Film within any Premises without express written consent
• Use Office Space for residential purposes or exclusively non-business purposes
• Store significant amounts of currency or valuable goods not commonly kept in offices
• Make copies of keys or keycards without authorisation
• Bring weapons or hazardous materials into the Premises

4. Fees

4.1 Upon signing this Agreement, you shall pay the Service Deposit, the Set-Up Fee, and the first month's Membership Fee.

4.2 Your Membership Fee is payable monthly thereafter, in advance, on the first day of each month by Direct Debit. Additional Members will result in additional fees.

4.3 Any additional fees are payable within 14 days of invoice. Cubo reserves the right to withdraw access if additional fees are unpaid.

4.4 You are obligated to make payment of all Membership Fees throughout the Initial Term notwithstanding any early termination.

4.5–4.6 On each Review Date, the Membership Fee will be increased in line with the Index of Retail Prices, with a minimum increase of 2%.

4.9 If payment is not made by the tenth of the month, interest accrues at 8% per annum.

4.12 All amounts are exclusive of VAT. VAT will be charged where applicable on receipt of a valid VAT invoice.

5. Term and Termination

5.1 This Agreement is effective when signed by both parties. We are under no obligation to provide Services until payment of Fees or the Start Date, whichever is later.

5.2 Following the Initial Term, the Agreement continues on a rolling basis ("Renewal Term"). The Membership Fee may at Cubo's discretion become the then standard fee applicable at the Main Premises.

5.4 You may terminate by providing written notice no less than the Termination Notice Period to termination@cubowork.com. The termination is effective on the later of the last Business Day of the month in which the Notice Period expires or the expiration of the Initial Term. No termination by you shall be effective during the Initial Term.

5.5 Cubo may terminate or suspend with immediate effect if you breach this Agreement, fail to pay amounts due, fail to comply with policies, or enter insolvency proceedings.

5.6 Following termination: Members shall no longer receive Services or access; all outstanding fees become immediately payable; all Cubo property must be returned.

5.8 The Service Deposit is returned within 30 days of termination, subject to your complete performance of all obligations. It cannot be used to pay other fees.

6. Limitation of Liability

6.1 Nothing in this Agreement limits liability for death or personal injury caused by negligence or fraud.

6.2 Cubo's total liability shall not exceed the total Membership Fees paid in the 24 months prior to a claim. Cubo shall not be liable for any indirect, special, incidental, or consequential losses, or any loss of profits, sales, business, agreements, contracts, data, goodwill, or business interruption.

6.3 You must notify Cubo of intent to make a claim within 12 months of becoming aware of the event.

7. Miscellaneous

7.1 Information Technology: It may be necessary to install software onto your devices to use Cubo facilities. Cubo is not responsible for any damage to your equipment.

7.3 Waiver of Claims: To the extent permitted by law, you waive claims against Cubo Parties resulting from injury, damage, destruction, theft, or loss of property, except where caused by gross negligence, wilful misconduct or fraud.

7.4 Insurance: You are responsible for maintaining personal property and public liability insurance at your own expense throughout the Term.

7.6 Data Protection: We collect, process, transfer and secure personal data in accordance with our Privacy Policy and applicable data protection laws.

8. General

8.1 Governing Law: This Agreement is governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.

8.2 Variation: We may update this Agreement with notice. You are deemed to have accepted new terms after two full calendar months from the date of notice.

8.4 Force Majeure: Cubo will not be liable for delays or failures caused by events beyond its reasonable control.

8.5 Severance: If any provision becomes invalid, it shall be modified to the minimum extent necessary. The rest of the Agreement remains enforceable.

8.11 Relationship of the Parties: The relationship is not that of landlord-tenant. This Agreement creates no tenancy interest, leasehold estate, or other real property interest. The parties are independent contractors.

8.12 Confidentiality: Cubo shall hold all non-public information obtained from you in strict confidence and shall not use, copy, or disclose it for any purpose other than performing obligations under this Agreement.

8.13 Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes all previous agreements, promises, and representations.